Frequently Asked Questions

 

Types of Activities

What is a Regularly Scheduled Series (RSS)?

These are live activities planned as a series of different sessions over time (e.g., weekly, bi-weekly, monthly). The audience is primarily UMHS personnel, although external participants may attend and earn CME credit. Common examples of RSS activities are grand rounds, clinical case conference, tumor board, morbidity and mortality conference, and journal clubs. Participants who attend the live activity event can claim credit, as well as those who view the live activity from a remote location and have the ability to interact with the live presenter and audience.

What is a One-Time Live Activity?

These activities are planned as one-time events for a specific date or dates. The audience may be either UMHS personnel or non-UMHS personnel. Examples of one-time activities include medical update courses (local, regional and national), research symposia, visiting professor lectures, alumni conferences, outreach programs, quality improvement program meetings, and activities jointly sponsored with specialty societies.

What is an Enduring Activity?

Enduring educational materials can be developed in a variety of formats, e.g., online, CD-Rom, printed monograph, and video or audio tape. For CME credit to be designated, they must meet both general requirements for all CME activities and additional requirements for enduring materials, with further specifications for those accessed online. Webcasts or recorded archives of live activities such as grand rounds are also considered enduring materials, and require a separate application than the live activity for credit designation.

What is PI CME?

Performance improvement CME (PI CME) offers 20 AMA PRA Category 1 Credits™ to participants who learn about specific performance measures, assess their practice, and implement interventions to improve performance through at least one PDCA cycle. PI CME can be offered for a stand alone PI project, or for an activity deemed eligible for Part IV Maintenance of Certification (MOC). Please refer to the Designating MOC for QI section of the Quality Department's website.

What if I’m unsure how my activity should be categorized?

If you are planning an activity that does not fit the criteria for an RSS, a one-time live activity, or an enduring activity, or if you need assistance determining the correct activity format, please contact Julie Rebeau, Program Manager at 734-647-8784 or juliwils@med.umich.edu.

Credits Offered

What type of credits does your office provide?

We are accredited by the ACCME to designate AMA PRA Category 1 credit™.

Who can use Category 1 credit?

Practicing physicians are the main consumers of Category 1 credit. However, nurses in the State of Michigan, physician assistants, and nurse practitioners may also use Category 1 credit. Please be sure to check with your regulatory agency to ensure you are meeting the proper requirements based on your profession.

Can I receive Part IV Maintenance of Certification (MOC) for a PI CME activity?

No, but QI projects deemed eligible for Part IV MOC may also elect to apply for PI CME credit for those who complete the project. CME credit must be applied for before participants in the project begin their review of baseline data. Click here for more information.

What are other types of credit available?

Faculty planners can apply separately for a variety of credits based on the expected target audience. Please see the section on Other Credits by Specialty for additional information on how to apply.

Application Process

When should I apply for credit for my activity?

Applications for credit designation for a new regularly scheduled series (RSS) can be submitted at any time during the calendar year. If approved, the credit will be available for approximately two years from the date of the approval as long as the activity remains in good standing. Approval can generally be obtained within 2 weeks from the receipt of a completed application.

Applications for credit designation for a one-time activity must be submitted before the activity is advertised, which is often several months in advance of the course start date. When planning the event, allow a minimum of 2-3 weeks for the Faculty Planner to complete the application, gather the required documentation, and submit it to OCPD for review. Approval can generally be obtained within 2 weeks from the receipt of a completed application.

Applications for credit designation for an enduring activity must be submitted before the activity is released. When planning the activity, allow a minimum of 2-3 weeks for the Faculty Planner to complete the application, gather the required documentation, and submit it to OCPD for review. Approval can generally be obtained within 2 weeks from the receipt of a completed application.

I have an activity planned for next month. Is it too late to apply?

No, but there will be an additional $200 expedite fee charged for any activity requesting a review turnaround of ten business days or less.

What is a Faculty Planner?

The faculty planner is the person primarily responsible for developing and implementing a CME activity. This person must be a University of Michigan Medical School (UMMS) faculty member. In addition, the faculty planner must be actively involved in planning and delivering content (i.e., not just a figurehead). The faculty planner, along with the department chair, assumes the responsibility of ensuring that the activity meets the requirements set by the UMMS, the Accrediting Council for Continuing Medical Education (ACCME), and the American Medical Association (AMA).

We have a new faculty member overseeing our regularly scheduled series. What do we do?

Notify our office as soon as you know of the change. If not already on file, a Faculty Planner Disclosure form must be submitted for the new planner. In addition, we will help orient the new planner to CME policies and requirements.

What are the application and recording fees?

Fees are based on the target audience for the activity:

  • For an RSS, one-time activity, or enduring activity planned for UMHS personnel, there is no separate fee charged, as the OCPD operational costs are funded annually by the UM Faculty Group Practice.
  • For one-time activities planned for non-UMHS personnel, the fee is $600 for designating credit for the activity plus $25 for each individual who receives credit, including UMHS personnel.
  • For enduring activities, regardless of audience, the fee is $750 for designating credit for the activity if OCPD captures and stores the required documentation (knowledge tests with results, activity evaluations, registration certificates, and participation records) via our infrastructure. Additional charges may apply depending on the extent of work involved. Please contact Julie ReBeau, Program Manager, for further information.

How will I know if the activity has been approved?

The Faculty Planner will receive an official approval letter, the dates of the approval term, and additional information on required documentation.

Advertising & Commercial Support

To what extent can we advertise before credit approval?

Only basic "save the date" information (e.g., title, date, location; neither full schedule nor ability to register) can be distributed before CME credit is designated for the activity. The CME application and approval process verifies that drafts of the main marketing materials include information required by the ACCME and the AMA. If the main marketing materials are distributed prior to approval and do not contain the required information, CME credit cannot be designated for the activity.

Can I apply for commercial support for a CME activity?

UM Medical School policy prohibits receiving commercial funding (e.g., gifts, grants, exhibit fees) to support UMMS CME activities, but in-kind commercial support (e.g., supplies, equipment) may be permissible. The commercial companies addressed in the policy are those that “produce, market, re-sell, or distribute health care goods or services consumed by, or used on patients or biomedical research subjects.”

Commercial funds provided through an unrestricted granted, and received and processed through the University of Michigan’s Gifts Office, may be used to support CME activities.

Can we have exhibitors at our activity?

UM Medical School policy prohibits receiving commercial funding (including exhibit fees) to support UMMS CME activities. The commercial companies addressed in the policy are those that “produce, market, re-sell, or distribute health care goods or services consumed by, or used on patients or biomedical research subjects.” These companies are permitted to have commercial exhibits, but no fee can be charged. Other commercial entities may be charged exhibit fees.

Can we apply for commercial support to pay for meals or honoraria?

No, commercial funds cannot be used to provide meals, honoraria, or social activities associated with a CME activity.

Can I list my event on the CME Calendar?

Yes, depending on the target audience. OCPD maintains an online calendar listing upcoming live courses whose audiences include community physicians and others outside UMHS. The calendar allows potential participants to identify courses of interest up to a year in advance.

Is there a calendar for the regularly scheduled series?

A comprehensive list of regularly scheduled series for UMHS personnel can be found here.

Recording Attendance

How is credit recorded for participants?

UMHS personnel record attendance via eCAT (electronic CME attendance tool). Please see eCAT for further information.

Some UMMS-sponsored CME activities distribute paper certificates as record of attendance. At this time, eCAT does not support these activities. Physicians are responsible for maintaining attendance certificates and other such documentation in their own personal records. Within the next 6 months we plan to introduce a faculty portfolio where internal and external CME can be stored.

If you would like to request a replacement certificate for a UMMS CME activity, please contact us.